How to select the software for your organization?
The first thing to do before deciding to buy software for your organization is to know what are your requirements. Then, you have to consult with the software company to analyze whether the software has features to support all your requirements and, last but not least, to check how the software works. Below is the list of topics that you should consider before making a decision to buy software:
1. Returning System
Make sure that software system you are going to buy has a good returning system, even the tax receipt has been issued. Software must be able to edit with accuracy because this will affect the cost of goods sold, inventory, and taxation.
2. Refunding System
Refer to clause no.1, a good software system must be able to refund money to customers and vice versa.
3. Support Various Promotions
Software must be able to set various promotions in one time such as point collecting program, discount some items in a period of time, redemption program, and privileged member program, to stimulate the selling process.
4. Should integrate accounting system to POS software?
The disadvantage of integrating POS, inventory control, and accounting system into one software is the difficulty to edit information after recording into account. SeniorSoft Promaxx well recognizes about this issue, and separates the accounting system from the POS software. However both can be easily connected to record all information from POS to accounting system at your fingertips.
5. Employee’s Roles System
Good software must have a well-designed program to determine each employee’s roles for accessing database such as selling report, costs of goods, or inventory control.
6. Cloud Security
In order to implement cloud system, customer must look carefully at the cloud provider whether the cloud provider is well known and have high security system. Also customer needs to look at the efficiency of cloud provider to solve the problem in case the system is interrupted.
7. After-Sales Service
Do they provide the after-sales service? How to contact them when the problems occur?
8. Continuation of Development
A selected software needs to be able to develop and upgrade continuously according to new technology.
9. Ease of Use
Easy to use and implement for everyone, including those who have limited computer skills.
10. Reporting System
Be able to view and monitor the report easily within a minute.
11. Inventory Management
Check the limitation of inventory management whether there is a limited quantity for stock input. Are there any extra charges for the excess input?
12. Limit the numbers of issued receipts
Some software has limited the numbers of issued receipts in a day or a month. Make sure to check before buying the software.